There is nothing like an easy relocation. It’s usually a period of time that involves a lot of detailed planning, multitasking, and of course, stress. When it comes to office relocations, things get even more complicated since this move has an impact on both your private life and your job. And, in most cases, it seems like you just can’t handle it all by yourself. Luckily, you don’t have to. This time we will share the top tips for smooth office relocation in 2022.
1. A good plan means a half of your work done
No matter what kind of move you are going through, it is very important to stay healthy along the way. Having a detailed plan will help there a lot. That way, you will have most parts of the moving process under control. First, spydermoving.com suggest that you should deal with scheduling the exact date of your move. You can start with the in-detail planning and making strategies when you decide on the date and define the optimal time needed to have everything done. All of this also includes calculating the relocation budget that you have at your disposal.
And, the best thing you can do is start as early as possible. One thing is for sure when it comes to office relocation, improvisation is not an option.
2. Make the move transparent
The next logical step is, of course, informing your employees. Organize a meeting. Talk to your coworkers and share your ideas. Most of them would probably already know what is going on, but saying it in person will be really professional of you. Plus, that makes it official. The early announcement will be especially useful for the IT department, which should prepare your equipment for the move. There will be a lot of work to be done. However, if you share tasks, everything will go much easier.
3. Hire professionals- an important tip for smooth office relocation in 2022
Regardless of whether you are moving within the area of Cape Town or to some other place in South Africa, no one can conduct the office relocation better than a set of well-trained moving professionals. Not only can they help you complete the tasks faster, but their experience will be irreplaceable. That’s why getting a reliable moving company is the key.
However, once when you find the one, don’t waste your time; hire them immediately. You’d want to make sure they will be available on your relocation day. And this is especially important if you are moving during the busy moving season, which we do not recommend.
4. Making an inventory list
When relocating an office space, the most complicated thing is not to lose anything. You simply cannot keep an eye on every single piece of your equipment. That’s why one of the tips for smooth office relocation in 2022 suggests making an inventory list. Keep a record of the number of items during the packing, and write down specific details about the equipment. This is an ideal moment to encourage teamwork in your office, too. Have all your employees pack their desks and assign particular responsibilities to each. However, of course, you should always be there to monitor and manage the whole process.
5. The packing
This is something that has to be done carefully and slowly. Office relocations differ mainly from residential ones because losing or damaging some of the office inventory brings more serious consequences. That’s why you should do all that is necessary to keep your equipment safe till it reaches your new office space. Careful disassembling, packing, and securing is the key. This is the point where people from your IT department play a crucial role. However, if they ask you for some additional help, don’t hesitate to hire professional packers.
Another very important segment of the packing process is marking and labeling. Take time and do something that is called color coding. Assigning a specific color for every office sector will help you organize better, and later on, it can be pretty useful when unpacking.
6. Informing customers, clients, and partners
The success of your business depends on the quality of your work, of course. However, it also depends on the communication and relationships you develop between your customers, clients, and partners. That is why keeping their trust should be your primary goal.
Therefore, the moment you have defined your relocation plan, don’t miss to call on your clients and inform them about the move. They should know details about your future location, as well as about some potential delays of your services. For that, it’s best to use social media or the so-called email marketing. Both you and the people you collaborate with will need some time to adjust. So, make sure you start informing them on time.
7. Get ready if something goes wrong
However, as you may know, there is no such thing as a perfect plan. There are always some things that can go wrong, and you must prepare for that. Whether it will be a broken copy machine, a delay in the moving date, or worst of all, a serious moving scam, keep in mind that whatever happens, it’s not the end of the world. Whatever mishap you meet, try to calm down and think cold-headed. Always be prepared to change your plan along the way and adjust it to the new situation. What’s more, keep a list of emergency numbers such as a handyman, some other relocation companies, and some of your most helpful employees by your side, just in case something unexpected happens.
Finally, although we can never say that you are fully prepared for relocation, we hope these seven tips for smooth office relocation in 2022 will help you find the right strategy. Good luck!